Mail-safe Email Indexing/Tagging

What is Email Indexing/Tagging?

Users can index/tag emails from within Outlook.  Users can also select Groups of users who are able to search, find and view indexed emails i.e. indexed emails can be kept 'private' or shared with Groups or everyone. 

Up to six index/tag fields can be set up with different field descriptions and content to suit an organisation.  For example a Practicing Accountant might use Client Id, Name, Category, Year for the first four index fields whereas a HR Department may use Employee Number, Name, Department, Job Title, Grade.  The chosen index data is added to the SQL server information about each email which is used in Mail-safe's Email Archiving product.

A four button Mail-safe toolbar is added to Outlook, and this can be deployed centrally. 

Searches for emails can quickly and easily be made using the index data, all from within Outlook.  Index data searches can also be mixed together with standard Date, From, To, Subject, Message text, CC and BCC or any combination thereof.

What are the benefits of Email Indexing/Tagging?

• Standardisation of email filing by using indexes
• Indexed emails can be automatically shared with other Group members
• More accurate searching brings faster and better results
• Index fields can be drop down lists or 'free text'

Mail-safe Email Indexing/Tagging runs in conjunction with Mail-safe Email Archiving as well as the Automatic Indexing product.