MailSafe Indexing gives you a common, central email filing structure to allow sharing within groups or teams.
MailSafe Indexing can be provided as a stand alone archiving solution for companies that do not have Exchange Server and use POP3 email accounts
MailSafe Indexing can be provided as a stand alone archiving solution for companies that do not have Exchange Server and use POP3 email accounts
The MailSafe indexing module enables users to add index information to those emails that are already stored within the Compliance archive SQL database. The six index fields are in addition to the header information and message body text which is already captured and is part of the compliance database.
The six index fields are user-defined and can be either drop down lists or free text. Some or all fields can be set as mandatory.
The following is a typical example of indexing an email:
This is an example of searching for an email:
The six index fields are user-defined and can be either drop down lists or free text. Some or all fields can be set as mandatory.
The following is a typical example of indexing an email:
This is an example of searching for an email:
This is an example of a search results screen:
MailSafe Indexing Features and Benefits:
1. Outlook Interface - MailS@fe's toolbar is within Outlook. No separate application needs to be run.
2. Message Privacy - emails are archived to groups and users or as private. MailS@fe is compatible with Active Directory or alternatively groups or users can be set up within the MailS@fe Management Console.
3. Standard Searching - archived emails can be searched for using the six index fields, all the header information as well as 'free text' searches. These are all 'AND' conditions.
4. Advanced Searching - a series of SQL search criteria statements can be created from a drop-down list.
5. Search Within Results - searches can be refined using this feature.
6. Viewing - emails and their attachments are viewed from within Outlook in their original format. All of Outlook's fucntionality is available to Forward, Save As, Print etc to the viewed emails.
7. Email Archived only once - MailS@fe supports single instance archiving.
8. Index Field Changes - index field data is held centrally, so that any changes to index field data will automatically 'cascade' down through archived emails.
9. Multiple Indexing of single emails by different groups or users.
For more information or to arrange a demonstration please contact us.