Today, we all use emails and Mailsafe Email Management system has something for everybody.  It doesn’t matter which industry or sector you are involved in, with the ever increasing usage of emails you will need to do something that offers solutions for both now and the long term.  Mailsafe solves the problems of ‘best business practice’ with regard to emails and is a mature, proven and reliable product that has been established since 2005.

For any business or organisation to know that there is a ‘central archive’ of all emails that are compressed and encrypted (excluding SPAM, Out of Office replies, Meeting requests, specific domain names etc) outside of Exchange, and that any email can be quickly found and viewed in Outlook from the ‘central archive’ is a good enough reason for having Mailsafe.  Archived emails cannot be edited or deleted, are forensically sound with audit trails and can be used as evidence in courts of law.

Systems Administrators also love Mailsafe because Mailbox sizes can be automatically reduced without using quotas, emails in PST’s can be ‘swept up’ into the ‘central archive’, emails in the ‘central archive’ can be found and restored back to the user’s Mailbox by the user’s themselves without having to contact the IT Help Desk or the Systems Administrator can do it for them.  The ‘central archive’ is a ‘single instance archive’ which together with compression means that there is an 80% saving of storage space over Exchange.  A SQL database is updated with data from emails e.g. Date, From, To, Subject text, Message Text, CC/BCC, Attachment file name etc.  A lot of attention has been devoted in Mailsafe to speed of access, and bandwidth requirements are kept to a minimum with little impact on network performance.

Users love Mailsafe because of its seamless integration with Outlook making it so easy to use, and its unique indexing/tagging facility, with up to six index fields, means that indexed emails can be shared with other users in the same Group or Team.  Their attitude to saving emails ‘just in case’ they might be needed in the future changes too, because they have the comfort of the ‘central archive’ and in the event of an email being mislaid or deleted they know that they can recover email(s) from the ‘central archive’ back to their Mailbox.

For ‘out of office’ use there is Mailsafe Web Access, which gives the user the same functionality as being in the office.

The current largest site for Mailsafe has 20,000 mailboxes with clustered Exchanges and the smallest is a four-user Accountants practice, so size does not matter.  Both private and public sector organisations are Mailsafe users.  From NHS Primary Care Trust Hospitals, Councils, TV programme makers, entertainment, food growers, leisure, medical equipment manufacturing, practicing Accountants and many more, all have benefited from installing Mailsafe and you will too.

Mailsafe is a product developed, sold and supported by Techne-Comm Ltd, a U.K. based company, who are committed to providing solutions based on listening to what people want, delivering it and at a ‘best value for money’ price.